Services Provided

We offer a number of property management services.  Below is a select listing of some services we provide.  However, this is not intended to be a comprehensive list, so contact us if you are looking for another need.

Evaluate and determine accurate rental rate of property

• Perform detailed documentation of the interior and exterior including photos

• Offer recommendations on repairs and improvements that maximize monthly rent while providing good ROI.

• Work with owners to determine the optimal rental rate.

• Discuss with owners the pros and cons of different policies such as accepting pets, allowing smoking etc.

Market the property for rent

• Prepare home for rent

  • Clean home and yard

• Create ads for the property and advertising medium. Some of the mediums commonly used are:

  • Paid and free rental listing websites

  • Print publications

  • Signs

  • Fliers

• Work with other realtors and leasing agents to find a tenant

• Field calls from prospective renters for questions and viewings

• Meet prospective tenants for showings.

• Provide prospective tenants with rental applications that are legally compliant with fair housing laws

• Collection applications with application fee

Tenant Screening and Selection

• Perform a background check to verify identity, income, credit history, rental history, etc.

• Grade tenant according to pre-defined tenant criteria

• Inform tenants who were turned down

Tenant Move In

• Draw up rental agreement

• Confirm move in date with tenant

• Review lease guidelines with tenant regarding things like rental payment terms and required property maintenance

• Ensure all agreements have been properly executed

• Perform detailed move in inspection with tenant and have tenants sign a report verifying the condition of the property prior to move-in.

• Collect first months rent and security deposit

Rent collection

• Receiving rent

• Hunting down late payments

• Sending out pay or quit notices

• Enforcing late fees

Evictions

• Filing relevant paperwork to initiate and complete an unlawful detainer action

• Coordinating with law enforcement to remove tenant and tenants possessions from unit

Legal

• Refer owner to a qualified attorney when necessary

• Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.

Inspections

• Perform periodic inspections (Inside and outside) on a predefined schedule looking for repair needs, safety hazards, code violations, lease violations, etc.

• Send owner periodic reports on the condition of the property

Financial

• Provide accounting property management services

• Make payments on behalf of owner (Mortgage, insurance, HOA dues, etc.)

• Detailed documentation of expenses via invoices and receipts

• Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)

• Provide annual reporting, structured for tax purposes as well as required tax documents including a 1099 form

• Advise owner on relevant tax deductions related to their rental property

• Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses

Maintenance, Repairs, and Remodeling

• Establish a preventative maintenance policy to identify and deal with repair needs

• Provide an network of licensed, bonded and fully insured contractors who have been vetted for good pricing and good work that is up to code.

• Assign jobs to different parties (in-house employees, handyman and professional contractors) based on who will do the best job for the best price.

• Maintain outdoor areas

  • Leaf and snow removal

  • Landscaping

  • Removing trash and debris

• Maintain and monitor a 24 hour emergency repair hot-line

• Larger renovation or rehab projects

  • Provide recommendations on how the project can maximize rental income.

  • Prepare preliminary cost estimates

  • Get multiple independent bids for the work

  • Act as general contractor overseeing the work

Tenant Move Out

• Inspect unit and fill out a report on the property's condition when the client moves out

• Provide tenant with a copy as well as estimated damages

• Return the balance of the security deposit to the tenant

• Forward any portion of the owner’s portion of the tenant deposit to the owner or hold in owner reserves for repairs.

• Clean unit and perform and needed repairs or upgrades

• Re-key the locks

• Put the property back on the market for rent